“IT organizations are constantly tasked to do more with less.  The funds for new projects are being spent supporting and maintaining prior technology purchases. Unless you are a VPS client, there is no objective way for an IT organization to determine if they have paid too much for prior technology purchases or if they are continuing to over-spend on new purchases.”

The Top 10 Reasons why companies are overpaying for technology:

  • Lack of a tangible method to obtain and evaluate benchmark pricing.
  • Complexity with product descriptions and multiple price lists.
  • Multiple part numbers for similar/identical products.
  • Dealer incentives (rebates, spif’s, customer registration).
  • Over-sharing information with vendors.
  • Misleading ROI calculations.
  • Buying decisions based on budget.
  • Over-architected solutions.
  • Misunderstanding of competing products.
  • Inattention to evaluating annual support renewals.

Scott Robins started his career in technology sales for a value-added reseller, and quickly rose to the top of each sales team he worked for. While always looking for creative ways to deliver more value to his customers, Robins suggested to a client that he could recover money already spent and use this to fund a new acquisition. Upon finding success with this approach, Robins stepped away from his sales role, knowing he could do much more for companies if he focused and refined this new business model.

In 2009, Mr. Robins founded Virtual Procurement Services with the sole purpose of providing two services: 

        • Recovering money previously spent in and around the datacenter, and
        • Reducing costs for net/new technology purchases.

Unlike traditional buying services or Group Purchasing Organizations (GPO’s), VPS’s success is grounded on knowing the manufactures and publishers fully burdened costs throughout distribution.  These costs are derived by VPS’s proprietary predictive analytics tool, the Virtual Vendor Index (VVI™).  VVI leverages 21 critical pricing criteria data-points, and it is continually updated to capture the ever-changing price of technology today. As importantly, VPS has visibility into the complex vendor pricing programs and discount pools, and the keen insight on how to leverage that to achieve savings on our clients’ behalf.

"VVI makes it much easier to understand if we have been getting the great pricing that our salespeople brag about."

VPS Client

"These are not flimflam savings. VPS is only measured by the reduction of costs only after my team has negotiated the best possible deal they can. I simply do not have any other vendor whose success is so easily quantified."

VPS Client

Sounds too good to be true!

Despite the success VPS has had with saving over 450 clients an average of 12% to 18% – while only charging fees for savings they actually achieved – there are many skeptics.

One of the biggest hurdles that VPS faced in engaging prospective clients was overcoming doubts about the promised outcomes and concerns over the continuing health of their vendor relationships.

Another challenge was ensuring a good cultural fit between VPS service delivery staff and the client’s team responsible for IT expenditures.  It should be noted that VPS is not a sales-focused organization, and most of our clients have come through referrals.  As a commitment to “putting our money where our mouth is”, VPS has a clause in our MSA stating that clients can elect not to pay any given invoice without cause, making it a truly no-risk proposition.

The Team: Only the Best

To reach this level of success, there is always a hardworking and dedicated team working collectively towards a common goal.  At VPS, our team is uniquely qualified to deliver your game-changing services. Nearly all of VPS’s 45 employees have close to two decades of experience in the technology sales ecosystem.  The work that VPS does has brought real, calculable, and immediate results to our clients.  The recruitment process is extremely rigorous, and only the best is selected to join the team.  VPS provides an extensive training program for our service delivery staff, including a period of shadowing a senior  manager and an elongated mentorship to ensure their unfailing adherence to best practices. 

VPS’s Community Outreach

In addition to working with the 2019 National Champion Women’s Soccer team from The University of Bridgeport  women’s soccer program for the last 10 years Mr. Robins sits on several boards, including The Jamestown Foundation, whose mission is to inform and educate policy makers and the broader community about events and trends in those societies which are strategically or tactically important to the United States and which frequently restrict access to such information. Utilizing indigenous and primary sources, Jamestown’s material is delivered without political bias, filter or agenda. It is often the only source of information which should be, but is not always, available through official or intelligence channels, especially regarding Eurasia and terrorism.

What Our Clients are Saying!

Turning Stone Casino/Baha Mar
Dan Garrow
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As a CIO at Turning Stone, VPS recovered a little less than $250k of money spent years before my arrival. As CIO at Bahamar, VPS was able to secure additional savings of 12%-14% on hardware and 19%-23% on software. VPS was able to accomplish these results while improving our vendor relationships because there as analytics are as effective as their process

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It was with much skepticism that we engaged Scott Robins and VPS. I mean, why would any manufacturer or VAR voluntarily refund money 14 months later after our purchase without changing the SLA? All I can say is that more than $600,000 of our spend in 2011 and 2012 has been returned to our 2014 budget. Moreover, our costs for new products has been 24% lower on average than what we would have spent without VPS.
Meritus Health
Ray Graye
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Prior to VPS, we used research organizations and GPO’s to measure our technology pricing. We have learned that compared to VPS, these methods are completely Ineffective.
Tahoe Forest Health District
Jake Dorst
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Had I not spent 30 minutes with Scott in October 2013, three people on my staff would have lost their jobs. He and the VPS team helped recover enough money from past purchases to fully fund these positions for 2015.
KY Trailer
Greg Bannen
VP of Technology
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I did not expect for VPS to be able to secure as much savings as they have for us, while maintaining positive vendor relationships. I can recommend VPS to any IT organization that is interested in savings money on exiting or new maintenance contracts and on new asset purchases.
Hannaford Brothers
Jeff Styles
VP of Technology
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VPS helped us recover more than $350,000 and also reduced the cost of net new product by an equal amount. My team was just as impressed that our Service Level Agreements for those items were not impacted in any way. When you are running towards liquidation every dollar saved and recovered is critical
Sarasota Memorial Hospital
Heddie Tomlin
Director Supply Chain Managemen
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Over the past seven months, VPS saved us more than $1,000,000. When we calculate the impact of our lower maintenance costs for the next two years, the total cost reduction attributable to VPS is close to $2,000,000. It should be noted that these savings were not based on some esoteric or hypothetical reasoning, but derived from the calculated difference between the “best and final” quotes that we were given by the vendors and the cost that VPS negotiated on our behalf.
Delhaize of America
Scott Harrison
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While our organization possess experienced staff, they have come to rely on VPS’s analytics regarding actual product costs. VPS gain share model is exactly as Scott Robins initially described and my team has found that the only risk involved in working with BPS is not getting them involved early enough.

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With an average tenure of 14 years in my IT procurement group, we were all convinced there was nothing that VPS could teach us, nor any value they could add. After VPS recovered $83,000 on a transaction that we had executed 10 months previously, our team realized that we did not know as much as we could. Today, I can say that we simply cannot do what VPS does.

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